Guidelines for authors

These guidelines for authors are prepared on the basis of  CSE’s White Paper on Promoting Integrity in Scientific Journal Publications, 2012 Update. The journal’s aims and objectives (description of the journal) – this section includes information copied from the relevant section on the journal website.

The journal accepts for publication original articles. The journal accepts materials from researchers, Master-level, PhD and post-doctoral students, specialists and experts in the field.

I. Recommendations to the author before submitting the article

Submission of an article to PRONEFT means that:

    • the article has not been published elsewhere;
    • the article is not under review in any other journal;
    • all the co-authors agree to the publication of the current version of the article.

Before sending the article for review, make sure that the file(s) contains all the required information in Russian and English, lists all the sources of information included in illustrations and tables, all the quotations are in the correct format. 

The title page of the article should contain (in Russian and English):

i. Name of the author(s)

Authors are individuals identified by the research group to have made substantial contributions to the reported work and agree to be accountable for these contributions. In addition to being accountable for the parts of the work he or she has done, an author should be able to identify which of their co-authors are responsible for specific other parts of the work.

PRONEFT adopts the following authorship criteria:

1. Substantial contributions to conception and design, acquisition of data, or analysis and interpretation of data.

2. Drafting the article or revising it critically for important intellectual content.

3. Final approval of the version to be published.

The list of authors should not include the persons who are the authors of the article. Individuals who contributed to the work but whose contributions were not of sufficient magnitude to warrant authorship should be identified by name in an acknowledgments section.

In Russian, when listing the authors of the article, the last name should be given before the initials of the first name and patronymic. (Ivanov P. S., Petrov S. I., Sidorov I. P.).

In English, when giving the names of the authors, use the format “first name, initial of the patronymic, last name” (Ivan I. Ivanov). The last name in English should be given in the same form as in the passport for foreign travel or as it was written in previously published articles. If the author does not have a passport for foreign travel and/or publications, use BSI standard for the transliteration of the last name and the first name.

ii. Information about the author(s)

This section should list the title, position, other attributes. It also includes the e-mail and full postal address of the corresponding author.

iii. Affiliation of the author(s)

Affiliation includes the following data: the full official name of the organization. Authors need to list all the employers relevant to the research.

If the article was prepared by authors from different entities, it is necessary to mention the affiliation of each author with a specific entity using the superscript.

For the information section in English, use the official English name of the entity.

iv. Article title

The article title in Russian should match the contents of the article.

The article title in English should be without errors from the point of view of the English language and should fully match the Russian title in meaning.

v. Abstract

The recommended volume of a structured abstract is 200-250 words. The abstract must include the following sections: Purpose, Methods, Results, Conclusion.

The abstract should not contain any newly introduced terms, abbreviations (except the commonly known ones), references to literature.

vi. Keywords

5-7 words related to the article subject. The keywords should preferably complete the abstract and article title.

vii. Acknowledgements

This section should list all the sources of research financing and acknowledgements of the people who contributed to the work on the article, but are not its authors. Contributions that alone do not justify authorship include: assisting the research by providing advice, providing research space, departmental oversight, obtaining financial support, isolated analyses, or providing reagents/patients/animals/other study materials.

viii. Conflict of interest

Conflicts of interest can be defined as conditions in which an individual holds conflicting or competing interests that could bias editorial decisions. Conflicts of interest may be only potential or perceived, or they may be factual. Personal, political, financial, academic, or religious considerations can affect objectivity in numerous ways. The author must notify the editor about any real or potential conflict of interest by including the information about such conflict of interest in the relevant section of the article.

If there is no such conflict of interest, the author should also mention it. Here is an example of the wording: ‘The author reports that there is no conflict of interest’.

ix. Main body of the article

The journal uses the IMRAD format (Introduction, Methods, Results, Discussion).

x. Illustrations

Illustrations must be of good printable quality.

All illustrations must have legends.

The legend must be translated into English.

Illustrations are numbered using Arabic numerals according to their order in the text. If there is only one illustration, it is not numbered.

References to the illustrations should look as follows: ‘Fig. 3 shows that…’ or ‘It is pointed out that… (see Fig. 3)’.

The legend must include the ordinal number of the illustration and its title. It must be aligned along the center: ‘Fig. 2. Description of the critical processes’.

There should be no period after the legend.

The translation of the legend should be positioned after the legend in Russian.

There may be up to 8 illustrations in the article (illustrations a) and b) are counted as two separate ones).

All the positions in the illustration must be identified and described. The illustrations submitted – charts etc. – should be in editable formats – ai, eps, or ppt, pptx, xls,  xlsx, doc, docx. Schematics, charts, the text portion must open by a double click for editing. If any of the above formats simply incorporates a raster picture, such version is not acceptable. All the illustrations must be editable.

It is necessary to accompany infographics in the article with the illustration’s authorship. Either they are drawn by the author him/herself, which should be mentioned in the legend, or there must be a reference in square brackets to the source that the illustration was taken from. All the schematics in coordinates curves must be drawn against the white background only!

To preserve the journal style, we ask that you prepare graphics and charts in our corporate style (see the example enclosed).

xi. Tables

Tables must be of good printable quality. Editable tables, rather than scanned ones or in the form of images, are preferable.

All tables should have titles.

The table title should be translated into English.

Tables should be numbered using Arabic numerals according to their order in the text. If there is only one table in the article, it is not numbered.

References to the tables should look as follows: ‘Table 3 shows that…’ or ‘It is pointed out that… (see Table 3)’.

The table title should include the ordinal number of the table and its title.

It must be aligned along the center: ‘Table 2. Description of the critical processes’.

There should be no period after the table title.

The translation of the table title should be positioned after the table title in Russian.

The tables must be in Word, Excel, and not in the form of an image.

xii. Screenshots and photographs

Photographs, screenshots and other undrawn illustration must be uploaded separately from the article in the form of files in *.jpeg, *.bmp, *.gif formats (*.doc and *.docx – if additional marks are made on the image). Resolution of images should be >300 dpi. Image files should have names matching the figure number in the article. The file description should include, separately, the legend that must match the name  the photo to be placed in the article.

xiii. Footnotes

footnotes are numbered with Arabic numerals and placed on their respective pages. Footnotes may include references to anonymous sources on the Internet, references to textbooks, manuals, GOSTs, statistical reports, articles in newspapers and journals, author’s summaries, theses (it if it impossible to quote the articles published on the basis of the thesis research results), the author’s comments.

iv. Biliography

Our journal uses Vancouver reference style which means that the source is referenced in square brackets and subsequently mentioned in the reference index in order of appearance in the text. The page is indicated inside the brackets, using a comma and a space after the source number: [6, p. 8].

The list of references should only include peer-reviewed sources (articles from scientific journals and monographs) mentioned in the article. It is inadvisable to include in the list of references author’s summaries, theses, textbooks, manuals, GOSTs, statistical reports, articles in newspapers and journals, websites and blogs. If such information needs to be referenced, information about its source should be put in a footnote.

When describing the source, include its DOI if it can be found (for foreign literature, it is possible in 95% of cases).

References to the articles which have been accepted for publication, but not printed yet must be marked “in print”; the authors should obtain a written approval of referencing such documents and a confirmation that they were accepted for print. Information from unpublished sources should be marked with “unpublished data/documents”, the authors should also obtain a written approval of using such materials.

References to journal articles should always include the year of publications, volume and number of the magazine/journal, page numbers.

The description of each source should include all the authors.

References must be verified, the imprint data checked on the official website of the journals/magazines and/or publishing houses.

The list of references should be translated into English. After the description of a source publication which was originally in Russian, the language of the work is indicated at the end: (In Russ.).

For transliterating first and last names of authors, journal titles, use BSI standard.

Examples

References to articles from foreign sources:

1Last name Initials, 2Last name Initials. Article title. Name of journal. Year;Volume (Number): 00-00. DOI: 10.13655/1.6.1234567.

References to non-Russian language monographs:

With 1-3 authors:

1Last name initials, 2Last name initials. Book title. Number of reprinting. City: Publisher; The year of publishing.

Indication to the editor or compiler:

1Last name initials. 2Last name initials. 3Last name initials, editors. Title. Number of reprinting. City: Publisher; Year of publishing.

A chapter from a monograph or collection:

1Last name initials. 1Title. In: 2Last name initials, editor. 2Title. Number of reprinting. City: Publisher; Year of publishing.

Journal title and the title of monographs and collections are written in italics. After the initials a period (.) is used.  Between the author's name and initials no comma is used.

Giving translated references to an article or monograph

Generally, the structure of a reference to an article looks like this:

Authors (transliteration). [Translation of the article title into English in square brackets]. Name of the Russian source publication (transliteration). Imprint data with the designation in English or digits only. Indication to the language of the article (in Russ.)

Generally, the structure of a reference to a monograph looks like this:

Authors (transliteration). [Translation of the monograph title in square brackets]. Imprint data: place of publication in English, if it is an entity, and transliteration if the publisher has its own name (stating in English that it is a publishing house). Number of pages.

1Last name initials, 2Last name initials.  [Translation of the article title]. Transliteration of the journal title=Official name in English. Year;Volume(Number):00-00. DOI: 0000-0000 (In Russ.)]

1Last name initials [Translation of the monograph title]. City: Publisher; 2000. (In Russ.)]

References to Internet resources: 

Note: it is preferable to reference materials from the website that is mentioned in the article. Reference to the homepage is not informative and does not make it possible to verify the information.

Name of the material on the website [website]. Name of the website; 2016 [updated 19 October 2016; cited 30 October 2016]. Available on: http://www.example.ru

II. How to submit the article

The manuscript should be sent to the editorial office addressed to the Scientific Secretary Elvira R. Kerimovna <Kerimova.ER@gazpromneft-ntc.ru> The uploaded file must be in Microsoft Word format (*.doc, *.docx, *.rtf).

III. Communication between the journal and the author

The editorial office conducts correspondence with the corresponding (contact) author, however, if the group of authors requests so, letters may be sent to all the authors who give their email addresses.

All the articles received by PRONEFT are subject to preliminary check by the production editor to verify conformance to formal requirements. At this stage, an article may be returned to the author(s) with a request to correct mistakes or add missing data. Also, at this stage. An article may be declined because it does not satisfy the journal’s purpose, it is not original or has little scientific value.

After the initial check, the executive editor sends the article to a reviewer indicating the time period allowed for reviewing. The author is notified about that.

In disputable cases, the editor may invite several specialists to take part in peer review and the editor-in-chief.

With the positive review, the article is handed over to the editor to prepare it for publication.

If it is resolved that the article needs additional work, the reviewer’s comments and suggestions are sent to the author. The author is given 1 month to complete the article. If during this time the author does not notify the editorial office about the actions he/she is planning, the article is taken off the list of articles to be published.

If it is resolved to refuse to publish the article, such resolution of the editorial office is sent to the author.

The corresponding (contact) author of an article that was accepted for publication receives the final version of the page proof that he/she must check. The reply is expected from authors within 2 days. If there is no reaction from the author, the page proof is considered approved.

IV. Review of the editor’s/peer reviewer’s decisions

If the author disagrees with the reviewer’s and/or editor’s opinion or certain comments, he/she may appeal against the decision. In order to do that, the author should:

- make corrections in the manuscript in accordance with the well-substantiated comments of the reviewers and editors;

- clearly describe his/her position on the matter in question.

Editors encourage re-submission of manuscripts which could potentially be accepted, but were declined due to the necessity to make substantial changes or collect additional data and are willing to explain in detail what needs to be corrected in the manuscript in order for it to be accepted for publication.

V. Editor’s actions if any plagiarism, fabrication or falsification is discovered

If any misconduct on the part of the author is discovered or any plagiarism, fabrication or falsification of data, the editorial office acts according to the COPE rules.

“Research misconduct”, according to PRONEFT, means aby actions of the scientist including mistreatment of research subjects or purposeful manipulation of the scientific record such that it no longer reflects observed truth and behavior by a researcher that falls short of good ethical and scientific standard.

PRONEFT does not see the following as “research misconduct”: honest error or honest differences in the design, execution, interpretation, or judgment in evaluating research methods or results, or irresponsible behavior of the investigator not related to the scientific process.

VI. Correction of errors and retraction

If any errors are found in the article which distort the research results or in the event of plagiarism, discovery of any misconduct on the part of the author(s) related to falsification and/or fabrication of data, the article may be retracted. Such retraction may be initiated by the editorial office, the author, an entity or an individual.

A retracted article is marked with “retracted”, the reason for retraction is described on the article page. Information about the retraction of such article is sent to databases where the journal is indexed.